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Applicable to  

Interim Standard or Requirement

7.1

Liquor Sales Licence

 

Caterer’s Endorsement to a Liquor Sales Licence

 

By the Glass Endorsement to a Brewery Licence

 

By the Glass Endorsement to a Distillery Licence

 

By the Glass Endorsement to a Winery Licence

 

Caterer’s Endorsement to a Brewery Licence

 

Caterer’s Endorsement to a Distillery Licence

 

Caterer’s Endorsement to a Winery Licence

Records of Purchase and Sale

(1) A licensee shall retain the following records for a period of at least one year:

  1. Records of the purchases of liquor offered for sale in the licensed premises or at the location of a catered event.
  2. Records of the sales of liquor in the licensed premises

(2) The records must include invoices for the Licensee’s purchases of liquor under its licence.

7.2

Wine Pub Endorsement to a Liquor Sales Licence

 

Brew Pub Endorsement to a Liquor Sales Licence

 

Records of Purchase and Sale

The Licensee shall make and retain for a period of at least two years, a daily record indicating the amount of wine or beer manufactured for sale and the amount sold on the premises to which the licence applies.

 

The record shall include wine or beer manufactured by the Licensee that is sold for takeout or delivery in accordance with Regulation 746/21.

7.3

Liquor Sales Licence

 

By-the-Glass Endorsement to a Brewery Licence

 

By-the-Glass Endorsement to a Distillery Licence

 

By-the-Glass to a Winery Licence

Record of Adulteration of Liquor

If the Licensee adds a substance to a container of liquor or otherwise modifies the flavour of a container of liquor for sale or service to a patron, the Licensee shall create a record of the modification of liquor and retain it for a period of at least one year.

7.4

Mini Bar Licence

 

Mini Bar Endorsement to a Liquor Sales Licence

Mini Bar Record Retention

The Licensee shall retain records of sales from the mini bar for a period of at least one year.

7.5

Beer and Cider Grocery Store Licence

 

Beer and Wine Grocery Store Licence

 

Wine Boutique Sales Agent Endorsement to a Beer and Cider Grocery Store Licence

Record of Online Sales

The Licensee shall create a record of online sales for curbside or instore pickup and shall retain it for a period of at least one year.

7.6

Brewery Licence

 

Distillery Licence

 

Winery Licence

Manufacturer Record Retention

A Licensee who is required under the Act to maintain books and records shall keep them in Ontario for a period of at least six years and shall notify the Registrar where they are kept for purposes of inspection under the Act.

7.7

Brewery Licence

 

Distillery Licence

 

Winery Licence

Provision of Financial Information about Representatives

The Licensee shall provide the Registrar with the financial information concerning the activities of persons who hold licences to represent the manufacturer or the advertising and promotional activities of the manufacturer. 

7.8

Brewery Licence

 

Distillery Licence

 

Winery Licence

 

Records of Liquor Given without Payment

Where liquor is given by a manufacturer as permitted in Section 133 of Regulation 746/21, the Licensee shall:

  1. keep records of the liquor given, keep the records for two years and provide them to the Registrar upon request;
  2. upon request, make a written report to the Registrar stating the amount of liquor that was given within 48 hours after the event.

7.9

Brewery Licence

 

Distillery Licence

 

Winery Licence

Offsite Warehouse Locations

A Licensee shall maintain records indicating all locations at which its products are warehoused away from its production site(s) and provide these records to the Registrar upon request.

7.10

Licence to Represent a Manufacturer

Retention of Purchase Orders

The Licensee shall retain purchase orders from customers for one year after receiving them.

7.11

Sale Special Occasion Permit

 

No-Sale Special Occasion Permit

 

Sale Tailgate Permit

Records of Purchase and Sales

  1. A Permit Holder shall keep records describing all purchases, sales, stocks of liquor, and the amount of liquor that was purchased but not consumed under the permit. 
  2. The Permit Holder shall keep the records for six months and shall provide them to the Registrar upon request. 

7.12

Licence to Operate a Ferment on Premises Facility

Records of Purchase and Sales

  1. Before a person begins to make beer or wine on the licensed premises, the Licensee shall prepare and provide to the person making the beer or wine an invoice setting out:
  1. the name, address and telephone number of the Licensee;
  2. the name, address and telephone number of the person making the beer or wine;
  3. whether beer or wine is being made and the quantity;
  4. the ingredients provided to the person making the beer or wine and the price charged for the ingredients;
  5. the services provided to the person making the beer or wine and the price charged for the services;
  6. the date on which the making of the beer or wine is to begin;
  7. the amount of payment received from the person making the beer or wine; and
  8. a notice to the person making the beer or wine that it must be for the person’s personal use only.

The Licensee shall retain each invoice and the records of the Licensee’s purchases of ingredients for at least one year.

7.13

Liquor Sales Licence

Notification of Transfer of Liquor between Affiliated Licensees

Before liquor is transferred between affiliated licensees, the Licensee or, if applicable, its affiliate, must give written notice of the transfer to the Registrar.

 

The notice shall specify,

  1. the licence numbers of the licences that apply in respect of the two premises;
  2. the type, brand and quantity of liquor to be transferred;
  3. with respect to each container of liquor to be transferred, whether or not it will have been opened before the transfer; and
  4. whether the closure or imminent closure of the licensed premises from which the liquor is to be transferred is intended to be temporary or permanent.

7.14

Caterer’s Endorsement to a Liquor Sales Licence

 

Caterer’s Endorsement to a Brewery Licence

 

Caterer’s Endorsement to a Distillery Licence

 

Caterer’s Endorsement to a Winery Licence

Notification for Catered Events

The Licensee shall give notice to the Registrar if the Licensee intends to cater events in a premises under the exclusive control of the Licensee. 

 

In the case of a catered event that is held in a premises that is not a residence and is not a premises under the exclusive control of the Licensee for which notice has already been given to the Registrar, at least 10 days before a catered event begins, a holder of a licence with a caterer’s endorsement shall provide to the Registrar and the local police, fire, health and building departments details concerning,

  1. the nature of the event and the name of the sponsor;
  2. the address at which the event will be held;
  3. the dates on which and the hours during which the event will be held;
  4. the estimated attendance for the event; and
  5. the boundaries of the area within which liquor will be sold and served and the location of any tiered seating in the area. 

7.15

Liquor Sales Licence

 

By the Glass Endorsement to a Brewery Licence

 

By the Glass Endorsement to a Distillery Licence

 

By the Glass Endorsement to a Winery Licence

 

Order Placed with a Liquor Sales Licensee or By the Glass Endorsement Holder for Takeout, or for Delivery by a Liquor Delivery Service, or by the Liquor Sales Licensee or its Employees or Agents, from the Licensed Premises

 

In the case of an order placed with a liquor sales licensee or a by-the-glass endorsement holder for removal of liquor and food from the licensed premises, the Licensee must record the following information together with the Licensee’s name and address:

  1. The name and address of the customer.
  2. The date on which the liquor is purchased, and the date on which it is to be removed from the premise
  3. The kinds and quantities of liquor and food to be removed from the premises, and the price paid for them.
  4. The address where the liquor is to be delivered, if applicable.
  5. The name of the person making the delivery and, if the person is liquor delivery service licensee or an employee or contractor of such a licensee, that licensee’s licence number, if applicable.

If the person making the delivery is a liquor delivery service, the liquor sales licensee shall provide a copy of the order to the liquor delivery licensee or its employee or contractor.

 

The Licensee shall retain the records required by this Standard for one year from the date the liquor is removed from the premises.

7.16

Licence to Deliver

Order Placed with a Liquor Sales Licensee or a By-The-Glass Endorsement Holder for Delivery by a Liquor Delivery Service from the Licensed Premises

In the case of an order placed with a liquor sales licensee or a by-the-glass endorsement holder for delivery of liquor from a liquor sales licensee or holder of a by-the-glass endorsement, the liquor delivery licensee must retain a copy of the order together with a confirmation of the delivery.

 

The Licensee shall retain the records required by this Standard for at least one year from the date the liquor is delivered.

7.17

Licence to Deliver

Order placed with a liquor delivery licensee for delivery from a liquor sales licensee or holder of a By the Glass endorsement

In the case of an order placed with a liquor delivery licensee for delivery of liquor and food from a liquor sales licensee or from a holder of a by-the-glass endorsement, the liquor delivery licensee must record the following information together with the Licensee’s name and address:

  1. The name and address of the customer.
  2. The date on which the liquor is purchased, and the date on which it is to be delivered.
  3. The kinds and quantities of liquor and food to be delivered, and the price paid for them.
  4. The address where the liquor is to be delivered.
  5. The name of the person making the delivery and, if the person is liquor delivery service licensee or an employee or contractor of such a licensee, that licensee’s licence number.
  6. Confirmation of delivery.

The liquor delivery licensee shall provide a copy of the order to the liquor sales licensee or holder of the by-the-glass endorsement.

 

The Licensee shall retain the records required by this Standard for at least one year from the date the liquor is delivered.

7.18

Liquor Sales Licence

 

By the Glass Endorsement to a Brewery Licence

 

By the Glass Endorsement to a Distillery Licence

 

By the Glass Endorsement to a Winery Licence

Order placed with a liquor delivery licensee for delivery from a liquor sales licensee or holder of a By the Glass endorsement

In the case of an order placed with a liquor delivery licensee for delivery of liquor, the liquor sales licensee or holder of a by-the-glass endorsement must obtain a copy of the order received by the liquor delivery licensee.

 

The Licensee shall retain the records required by this Standard for one year from the date the liquor is removed from the licensed premises.

7.19

Brewers Retail Inc. Licence

 

Offsite Winery Retail Store Licence

 

Brewery Retail Store Endorsement to a Brewery Licence

 

Distillery Retail Store Endorsement to a Distillery Licence

 

Winery Retail Store Endorsement to a Winery Licence

 

Order Placed with a Retailer for Delivery by a Liquor Delivery Service, Manufacturer’s Employee, Delivery Endorsement to a Manufacturer’s Licence or Carrier

In the case of an order placed with a retailer for delivery, the Licensee shall record the following information, together with the Licensee’s name and address:

  1. The name and address of the customer.
  2. The date on which the liquor is purchased, and the date on which it is to be delivered.
  3. The kinds and quantities of liquor to be delivered.
  4. The address where the liquor is to be delivered.

 

  1. If the liquor is delivered by a manufacturer’s employee from that manufacturer’s retail store, the name of the person making the delivery.
  2. If the liquor is delivered by a liquor delivery service licensee or an employee or contractor of such a licensee, that licensee’s licence number.
  3. If the person is a Delivery Endorsement to a Manufacturer’s Licence holder, that licensee’s licence number; or
  4. The name of the carrier.

If using a carrier, the Licensee must ensure that the carrier obtains a receipt for the liquor signed by the recipient or by another individual before leaving the liquor with the recipient.

 

If the person making the delivery is a liquor delivery service or holder of a delivery endorsement to a manufacturer’s licence, the retail licensee shall provide a copy of the order to the liquor delivery licensee or delivery endorsement holder.

 

The Licensee shall retain the records required by this Standard for one year from the date the liquor is removed from the store.

7.20

Licence to Deliver

 

Delivery Endorsement to a Brewery Licence

 

Delivery Endorsement to a Distillery Licence

 

Delivery Endorsement to a Winery Licence

Order Placed with a Retailer for Delivery by a Liquor Delivery Service or Holder of a Delivery Endorsement to a Manufacturer’s Licence

In the case of an order placed for delivery with a retailer that is not the LCBO, the liquor delivery licensee or delivery endorsement holder shall retain a copy of every order provided to the Licensee by the store, together with a delivery confirmation.

 

The Licensee shall retain the records required by this Standard for at least one year from the date of delivery of the liquor.

7.21

Licence to Deliver

Order placed with LCBO for Delivery by Liquor Delivery Service

In the case of an order placed with the LCBO for delivery by the Licensee, the Licensee shall obtain a copy of the order from the store that includes the following information:

  1. The name and address of the customer.
  2. The date on which the liquor is purchased, and the date on which it is to be delivered.
  3. The kinds and quantities of liquor to be delivered.
  4. The address where the liquor is to be delivered.

The Licensee shall record a delivery confirmation together with the order.

 

In the case of an order placed with the LCBO for delivery by the Licensee where the Licensee is not able to obtain a copy of the order from the store, the Licensee shall record the following information, together with the Licensee’s name and address:

  1. The name and address of the customer.
  2. The date on which the liquor is purchased, and the date on which it is to be delivered.
  3. The kinds and quantities of liquor to be delivered.
  4. The address where the liquor is to be delivered.
  5. A confirmation of delivery.

The Licensee shall retain the records required by this Standard for at least one year from the date of delivery of the liquor.

7.22

Licence to Deliver

Order Placed with a Liquor Delivery Licensee for Delivery by that Licensee from a Retail Store

In the case of an order placed with the liquor delivery licensee for delivery by the Licensee from a retail store, the Licensee shall record the following information, together with the Licensee’s name and address:

  1. The name and address of the customer.
  2. The date on which the liquor is purchased, and the date on which it is to be delivered.
  3. The kinds and quantities of liquor to be delivered.
  4. The address where the liquor is to be delivered.
  5. A confirmation of delivery.

The Licensee shall provide a copy of the order to the store.

 

The Licensee shall retain the records required by this Standard for at least one year from the date of delivery of the liquor.

7.23

Brewers Retail Inc. Licence

 

Offsite Winery Retail Store Licence

 

Brewery Retail Store Endorsement to a Brewery Licence

 

Distillery Retail Store Endorsement to a Distillery Licence

 

Winery Retail Store Endorsement to a Winery Licence

Order Placed with a Liquor Delivery Licensee for Delivery by that Licensee from a Retail Store

In the case of an order placed with a liquor delivery licensee for delivery from a retail store, the Licensee shall retain a copy of every order provided to the Licensee by the liquor delivery service licensee.

 

The Licensee shall retain the records required by this Standard for at least one year from the date the liquor is removed from the store.

7.24

Auction Permit

Delivery of Liquor to Successful Bidder after an Auction

When liquor purchased under an auction permit is delivered to the successful bidder, the Permit Holder shall record the following information:

  1. The name and address of the successful bidder.
  2. The date on which the liquor was purchased, and the date on which it is to be delivered.
  3. The address where the liquor is to be delivered.
  4. The method of delivery, including the licence number of the liquor delivery licensee if applicable.

If using a carrier, the Permit Holder must ensure that the carrier obtains a receipt for the liquor signed by the recipient or by another individual before leaving the liquor with the recipient.

 

The Permit Holder shall retain the records required by this Standard for at least one year from the date the liquor is delivered.

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