Organizations applying for a municipal raffle lottery licence must comply with the following procedures:
- The applicant must submit a fully completed application, on a form issued by the Registrar. The applicant must include all supporting materials with the application.
- A fully completed application must include:
- the location, date and time of the proposed draw (sporting event schedules may be used to provide this information for 50/50 draws to be held during sporting events);
- the price of the tickets and a sample ticket;
- where applicable, the licence fee, which may not exceed the prescribed maximum set by the Registrar;
- the total number of tickets to be made available for sale;
- the rules for the draw and the collection of prizes;
- if the total of all prizes is valued at $10,000 or more, an irrevocable standby letter of credit from a bank or financial institution is required and must be made payable to the municipality, for the full retail value of all prizes to be awarded, including taxes, with an expiry date of no less than 45 days after the licence expiry date (see “3.6.7. Financial guarantees”, and “3.6.8. Letters of credit” for further information);
- if the total of all prizes is valued at less than $10,000, the municipality may request a financial guarantee;
- copies of all receipts, invoices, purchase orders, bills of sale or letters of intent for prizes of $500.00 or more (including cases where multiples of the same item total more than $500.00) supporting the stated retail value of the prizes, plus taxes, to allow the municipality to calculate the licence fee and the amount necessary for the financial guarantee, if required;
- a full translation of the information to be printed on the tickets and advertisements (if other than English) and a copy of the text in the languages to be used;
- a full explanation of how credit and debit card sales as well as dishonoured cheques will be handled; and
- the cut-off date for the sale of tickets where payment is made by cheques, credit cards and debit cards.
The municipality may also require:
- a raffle management plan and budget for the raffle lottery;
- a detailed ticket sales plan, including where, when and how sales will take place; and
- any other documentation deemed necessary by the municipality.
- Each applicant must include a description of all the services to be obtained from each supplier, in order for the municipality to determine whether or not the supplier must be registered under the Gaming Control Act, 1992 (see also “3.4.3. Registration” for further information).
- The applicant must submit the application package to the municipal licensing authority within the time frame specified by the licensing authority. Advertising, promotion and selling of raffle lottery tickets may only begin once the municipality has issued the raffle lottery licence.
- Once a licence is issued, organizations must submit all requests for changes of information related to an application in writing and signed by an authorized member of the organization. The municipality will only consider changes to an application if ticket sales have not yet begun. The municipality will not act upon verbal requests. (See “5.10.1. Amendments to raffle licences” for further information.)