To apply for a Tailgate Event Permit, go to iAGCO and select “Special Occasion Permit – Tailgate Event”.
You must be 19 years of age or older to obtain a Tailgate Event Permit. If the applicant is an organization, association or company, the application must be completed by a member or representative who will be at least 19 years of age at the time of the event, who has signing authority for the organization, association or company. Applicants must provide all information, materials, documentation or approvals as may be requested.
The Permit Holder/Responsible Person must be present throughout the tailgate event and is responsible for the safety and sobriety of people attending the event. They must ensure the event is run properly and in compliance with the Liquor Licence Act and its regulations. To request, view or download a copy of these documents, see the e-Laws statute and regulations on the Government of Ontario website.
The Permit Holder/Responsible Person indicated on the application will be noted on the permit. If there is more than one Responsible Person, all must be named and at least one of the persons named must be at the event at all times.
NOTE: If in an emergency situation the Permit Holder/Responsible Person is unable to attend, then it is the responsibility of the Permit Holder to designate in writing someone to attend the permit event on his/her behalf. The Designated Person is responsible to ensure that all legal requirements for the permit event are met. The Designated Person must not be someone who has previously been refused a Special Occasion Permit(s) by the AGCO.
TAILGATE EVENT NAME, LOCATION AND DETAILS
As part of the application, you will be required to provide details related to the tailgate event, including the:
- Event Name (e.g. Toronto Argos Fan Tailgate Party)
- Location Name (e.g. Stadium/Field parking lot, name of building/property where the tailgate event will be held)
- Address of the tailgate event location. (If the address of the proposed location for the tailgate event is unknown (e.g. parking lot), please use an address as close to the proposed location as possible).
Note: If your event is being held at different locations (whether it is on the same day or over the course of several days), a separate permit is required for each location/address.
DATES AND TIMES OF TAILGATE EVENT
Alcohol may only be sold, served and/or consumed during the hours specified on your permit.
Note: the tailgate event can begin/continue beyond hours specified on your permit, however, the sale, service and/or consumption of alcohol is limited to the time authorized on your permit.
A Tailgate Event Permit will be generally be effective on the same day as the sporting event to which the tailgate event is connected, and the hours must be between 9:00 a.m. to 2:00 a.m. on any day (except New Year’s Eve (December 31) where hours may be between 9:00 a.m. and 3:00 a.m. the following day (January 1)).
Date(s): Indicate the date on which the tailgate event will take place. If your event runs into the following day (e.g. until 2:00 a.m.), you must only indicate the first day (e.g. if the event begins April 9th at 7:00 p.m. and ends April 10th at 2:00 a.m. you would only indicate “April 9”).
Start Time: Indicate the time at which the sale, service and/or consumption of alcohol will begin.
End Time: Indicate the time at which the sale, service and/or consumption of alcohol will end. Please note that the signs of alcohol must be cleared no later than 45 minutes after the end of the serving period (e.g. if your permit indicates an end time of 4:00 p.m., all alcohol and signs of service and/or consumption must be cleared by 4:45 p.m.).
APPLYING FOR MULTIPLE EVENTS IN ONE APPLICTION
You may apply for more than one tailgate event in the same application, if:
- Each tailgate event is one in a series of events (e.g. tailgate events for all home games of sports team; tailgate events for all games in a playoff series or tournament)
- The application for the permit is for all of the events (dates)
- The nature, purpose, location and target audience of each of the tailgate event dates are the same (e.g. tailgate event for all home games, etc.)
- As a result of doing so, the permit holder is not operating an ongoing business, or does not appear to be doing so
- Each tailgate event is in connection with and in proximity to a sporting event
TAILGATE EVENT LOCATION NAME OR AREA
You must provide a description of the outdoor area where the tailgate event will be held. Please use specific descriptions (e.g. parking lot, park, fenced area) and name of the area, if applicable.
Indicate how many people you expect will attend the event per day.
SPORTING EVENT INFORMATION
All tailgate events be must held in connection with, and in proximity to, a professional, semi-professional or post-secondary sporting event in Ontario.
In this section of the application, you will be required to provide the following information about the live sporting event:
- Type of sport
- Category (i.e. Professional, semi-professional or post-secondary)
- Governing body or league (e.g., Canadian Football League (CFL), National Basketball Association (NBA))
- Date, time and location of the sporting event
- Name of participating teams
If you are applying for more than one tailgate event in your application, you must provide the above information about the sporting event connected with each tailgate event date.
TAILGATE EVENT LOCATION REQUIREMENTS/INFORMATION
The location/area where the tailgate event is to take place must meet the requirements below.
The following location requirements must be met:
- The permit/location area where alcohol will be sold, served or consumed must be outdoors and at the ground level
- The permit location/area where alcohol will be sold/served/consumed must be readily distinguishable from adjacent areas where the permit does not apply. This means that all areas that are not part of the permit area must be clearly and visibly separated from those areas covered under the Tailgate Event Permit. For example, boundaries of the permit area could be identified using:
- Painted lines, tape or dots around perimeter
- Plants, furniture, or other fixed items
- Ropes and temporary fences
- Pylons or other similar visible markers
- Signage indicating where alcohol can be consumed or is prohibited
- The premises may not be a residence or dwelling. Outdoor common areas at the ground level of a multi-unit residential building (i.e. condo/apartment) are not considered a dwelling.
- The location may not be in a dry area if alcohol is to be sold at the event. A dry area is an area/municipality where alcohol is not sold.
You will be required to confirm that you, as the permit holder, are authorized to use the proposed permit area for the tailgate event.
TENTS, MARQUEES, PAVILIONS OR TIERED SEATING
You must indicate in the application whether alcohol will be sold, served or consumed in tents, marquees, pavilions or tiered seating areas (e.g. bleacher seating, stadium-type seating, seating arranged in sloping tiers).
As part of the application, you will be also required to provide a detailed sketch showing the dimensions of the tailgate event area for which the permit will apply (see Supporting Documents section). If there are tents, marquees, pavilions or tiered seating, please include them and identify their location within the sketch.
Note: If a tent, marquee, pavilion or tiered seating is used, you must notify the local building department in writing (please see Section 5 – Notification to Municipal Authorities)
WILL ALCOHOL BE SOLD AND SERVED?
You must answer “yes” to this question if you are collecting money for alcohol either directly, through the sale of alcohol or drink tickets at the event (e.g. cash bar, sale of drink tickets), or indirectly through an admission charge that covers alcohol (e.g. drink tickets included with admission) or the collection of money for alcohol before the event.
The following documents will be required for your application:
- Detailed Sketch - A detailed sketch showing the dimensions of the tailgate event area for which the permit will apply. If there are tents, marquees, pavilions or tiered seating, please include them within the sketch.
- Notification Letters - Copies of letters sent to the local municipal clerk’s department, police, fire and health departments informing them of the outdoor event. As well as, a copy of the letter sent to the local building department if a tent, marquee, pavilion or tiered seating is used within the permitted area.
Note: You may also provide any supplementary documents you feel may be helpful in the review of your application.