A Charitable Gaming Event is a lottery scheme conducted at a bingo hall, where proceeds are pooled, for which a licence is issued to conduct and manage one or more lotteries including bingo and break open tickets.
The Registrar of Alcohol, Gaming and Racing issues a licence to member organizations in conjunction with the individually approved municipal licences.
The Municipal Licensing Authority issues individual licences to member organizations.
Electronic Funds Transfer
Electronic Funds Transfer is a system of technology that allows for pooled lottery proceeds to be transferred securely by electronic means from the lottery trust account(s) of the Hall Charities Association to the lottery trust account(s) of its member organizations.
Hall Charities Associations that choose to use Electronic Funds Transfer to disburse pooled lottery proceeds electronically to their member organizations lottery trust accounts, rather than writing cheques, must comply with the Registrar’s Standards Financial Management and Administration for Bingo Halls where Proceeds are Pooled (4242).
Hall Charities Associations planning to implement Electronic Funds Transfer can find additional information in the AGCO’s Lottery Licensing Policy Manual.
It is one process albeit with two application forms:
Individual member organizations of a Hall Charities Association each complete a Charitable Gaming Application. Completed applications are forwarded to the Hall Charities Association Administrator for review.
Once in receipt of all completed Charitable Gaming Applications, the Hall Charities Association Administrator prepares the Charitable Gaming Summary Application and Charitable Gaming Spreadsheet. Upon completion, the Hall Charities Association forwards the Charitable Gaming Applications, Charitable Gaming Summary Application and Charitable Gaming Spreadsheet to the Municipal Licensing Authority for processing. The Municipal Licensing Authority will be responsible for forwarding the applications, and all attachments, to the Alcohol and Gaming Commission of Ontario.
Required attachments to applications:
- Copy of Game Schedule
- House Rules
- Municipal Licence Fee
The licensee must conduct and manage the event in accordance with the Terms and Conditions of the licence as well as any Standards and Directives issued by the Registrar of Alcohol, Gaming and Racing.
Individual charitable licensees are responsible for completing the Charitable Gaming Event Report (4225) at the conclusion of each licensed event. Individual charitable licensees must also complete the Charitable Gaming Report (4226) on a monthly basis and submit the report to the Municipal Licensing Authority.
On a monthly basis, the Hall Charities Association Administrator summarizes the individual event reports and prepares the Charitable Gaming Summary Report (4224). The Charitable Gaming Summary Report also includes the Bingo Hall Owner or Operator Report (4227) completed by the Bingo Hall Owner or Operator and summarizing all other revenues generated at the bingo hall. Upon completion, the Hall Charities Association forwards a copy of the Charitable Gaming Summary Report and the Bingo Hall Owner or Operator Report to the Municipal Licensing Authority.
Appropriate provincial lottery licensing fees must also be paid to the Minister of Finance.
Application Forms, Reports and Terms and Conditions
- Charitable Gaming Event Licence Amendment Request
- Charitable Gaming Application
- Charitable Gaming Summary Application
- Charitable Gaming Event Spreadsheet
- Charitable Gaming Summary Report
- Charitable Gaming Event Report
- Charitable Gaming Report
- Bingo Hall Owner or Operator Report
- Lottery Licence Terms and Conditions
- Charitable Gaming Events Conducted and Managed In Pooling Bingo Halls - Terms and Conditions
- Registrar’s Standards - Financial Management and Administration for Bingo Halls where Proceeds are Pooled.
- Pooling Bingo Halls: Advertising and Marketing Guidelines
- Important Notice - New Bingo Revenue Model for Pooling Bingo Halls
- Bingo Revenue Model – Update to Directive — Transfer of Bingo Funds from Hall Marketing Fund to Bingo Development Fund