In “pooling” bingo halls, proceeds from licensed charitable gaming events (such as bingo, break open ticket lotteries and raffles) are pooled and distributed to the licensees and the Operator of the bingo hall according to the “Bingo Revenue Model” (BRM).

The Operator of the bingo hall must be registered by the Alcohol and Gaming Commission of Ontario (AGCO). Charitable organizations licensed to conduct and manage charitable gaming events in a pooling bingo hall must form a “Hall Charities Association” to set the schedule for charitable gaming events and administer the proceeds from them, file gaming summary reports regularly and manage activities such as advertising and marketing of the charitable gaming events. A Hall Charities Association Administrator is appointed to administer the Association’s activities.

Member organizations of the Hall Charities Association are reponsible for applying for their individual gaming licences, filing reports for their licensed gaming events and providing bona fide members to conduct and manage their events.

Provincial Licence

The Registrar issues a licence to Hall Charities Association in conjunction with the individually approved municipal licences.

Municipal Licence

The Municipal Licensing Authority issues individual licences to member organizations.

Financial administration

Charitable organizations must use a designated lottery trust account to administer the costs and distribute their share of the proceeds from the charitable gaming events conducted and managed in pooling bingo halls. Hall Charities Associations must use a consolidated lottery trust account to administer the costs of and proceeds from their members’ charitable gaming events. The Financial Management and Administration of Pooling Bingo Halls Terms and Conditions (4242) details the requirements for setting up and administering these accounts.

Application Process

It is one process with two application forms:

Individual member organizations of a Hall Charities Association each complete a Charitable Gaming Application (4220B). Completed applications are forwarded to the Hall Charities Association Administrator.

Once in receipt of all completed Charitable Gaming Applications, the Hall Charities Association Administrator prepares the Charitable Gaming Summary Application (4221B) and Charitable Gaming Event Spreadsheet (4222B). Upon completion, the Hall Charities Association forwards the Charitable Gaming Applications, Charitable Gaming Summary Application and Charitable Gaming Spreadsheet to the Municipal Licensing Authority for processing. The Municipal Licensing Authority is responsible for forwarding the applications and all attachments, to the AGCO.

Required attachments to applications:

  • Copy of Game Schedule
  • House Rules
  • Municipal Licence Fee

The licensee must conduct and manage the event in accordance with the terms and conditions of the licence as well as any Standards and Directives issued by the Registrar.

Reporting Process

Individual charitable licensees are responsible for completing the Charitable Gaming Event Report (4225) at the conclusion of each licensed event. Individual charitable licensees must also complete the Charitable Gaming Report (4226) on a monthly basis and submit the report to the Municipal Licensing Authority.

On a monthly basis, the Hall Charities Association Administrator summarizes the individual event reports and prepares the Charitable Gaming Summary Report (4224). The Charitable Gaming Summary Report also includes the Bingo Hall Owner or Operator Report (4227) completed by the Operator of the bingo hall  and summarizing all other revenues generated at the bingo hall. Upon completion, the Hall Charities Association forwards a copy of the Charitable Gaming Summary Report and the Bingo Hall Owner or Operator Report to the Municipal Licensing Authority.

Appropriate provincial lottery licensing fees must also be paid to the Minister of Finance.

Application Forms, Reports and Terms and Conditions

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