Electronic Raffles: Licensing
This page is intended to help those applying to run an electronic raffle. Suppliers interested in becoming registered with the AGCO should refer to Charitable Gaming: Suppliers.
The Registrar has put in place an Electronic Raffle Regulatory Framework that allows eligible charitable or religious organizations to be licensed to conduct and manage electronic raffles in Ontario.
Electronic raffles refer to the use of computers for the sale of tickets, the selection of winners and the distribution of prizes in a licensed charity raffle.
For information on the Electronic Raffle Regulatory Framework, please view Information Bulletin No. 89
If you have applied for an electronic raffle in the past, please move down to step 3.
Before your raffle
Determining Eligibility for a Charitable Gaming Licence
The licensing authority you are applying to will determine whether or not your organization is eligible. Charitable registration with Canada Revenue Agency or incorporation as a non-profit organization does not guarantee eligibility for a licence.
Your organization may be eligible for a charitable gaming licence if it provides charitable services to Ontario residents in one or more of the following areas:
- relieves poverty,
- advances education,
- advances religion,
- benefits the community,
- has carried out activities consistent with its charitable purpose for at least one year,
- is located in Ontario,
- is non-profit.
Organizations that only promote the private interests of their members do not qualify for a lottery licence. This may include, but is not limited to:
- Adult recreation or sports
- Individual sport teams
- Unions or employee groups
- Social clubs
- Professional associations
- Political, government, lobbying or advocacy groups
To determine eligibility please include with your application, a copy of each document noted below, that pertains to your charity or foundation:
- Letters patent
- Trust deed
- Memorandum/articles of association, signed as required
- Canada Revenue Notification of Registration Letter - If your organization is registered
- Detailed outline of programs/services - What they are, how they are delivered to clients, specific costs, supporting materials, etc
- Current operating budget
- Verified financial statements for the last fiscal year
- List of Board of Directors with contact information
- Annual updated List of Board of Directors
- Changes to governing documents and Canada Revenue status - Includes amendments, supplements, reinstatements, revocations, dissolutions, etc
- Annual verified financial statements, (see Raffle Licence Terms and Conditions, reporting requirements)
If you believe your charity is eligible based on the above information, please continue to step one. If you need more clarification, please contact the AGCO: 416-326-8700 or toll free 1-800-522-2876.
Step 1: Initial Raffle Planning
Details to consider as you are planning your raffle:
- Raffle Location(s):
Where will the raffle be held?
How many days will the raffle run?
What type of raffle will I run?
What are the prize(s)?
- Technical solution
- Will raffle tickets be sold online, in person or both?
- Has my electronic raffle solution been reviewed and approved by the AGCO?
- How will prizes be distributed?
Step 2: Review Applicable Terms and Conditions
Please ensure that you read and understand the applicable Terms and Conditions before submitting your application to the AGCO. Terms and Conditions that electronic raffle licensees must comply with include:
- Lottery Licence Terms & Conditions
- Raffle Licence Terms & Conditions
- Electronic Raffle Operational Terms and Conditions
- Registrar’s Standards: Financial Management and Administration Where Proceeds Are Not Pooled
Step 3: Application for an Electronic Raffle Licence
Before completing a licence application, please refer to the Raffle Application Requirements for Lottery Licenses Issued by the Registrar of Alcohol and Gaming.
The AGCO requires a minimum of six-weeks to complete the application process for a licence.
90 Sheppard Avenue East Suite 200
Please include scanned original copies of the required documents when emailing, or photocopies of originals when mailing.
The following is a list of the documentation that is required to support your application for an electronic raffle licence. The licensing authority may ask you to provide additional information.
- Completed general raffle application form
- Copy of municipal notification; you must notify the local municipality in writing of your intent to apply for an electronic raffle licence and provide a copy of that written notification to the AGCO with your application
- Rules of Play for the electronic raffle
- Ticket Sample
- List of scheduled events
- Venue floor plan outlining where tickets are to be sold
- Irrevocable standby letter of credit made payable to the Minister of Finance for fixed prize draws over $10,000. Exceptions include electronic 50/50 draws which do not require a letter of credit unless requested by the licensing authority.
- Outstanding raffle licence financial reports (See Raffle Licence Terms and Conditions reporting requirements)
- Outstanding financial reports for other charitable gaming events
- Charities developing their own raffle sales platform will be subject to review and approval by the AGCO’s Technical and Laboratory Services. Please use this Electronic Raffle Solution Review Form to submit your proposed solution for assessment.
The AGCO requires a minimum two-week written notice for application amendments. AGCO approval is required for application amendments.
Note the use of net proceeds on your application by listing the specific projects or items for which funds will be used. They must fall within your organization’s objects or purposes as outlined in your governing documents. Do not include your mission statement or charitable purpose.
Expired licenses may not be amended or cancelled. If you make changes to your licence application package before you submit it to the licensing authority, each change must be initialed, on each document, by the licence application signers and other signers of that document. Submit changes to your licence application package in writing on your organization’s letterhead, signed by the licence application signers; include supporting documents that are affected.
Step 4: Paying your LicenCe Fee
The licence fee for electronic raffle licenses is one per cent of the total prize board.
- Payment may be made by cheque for the lottery trust account, payable to the Minister of Finance (MOF)
- Cheques can not be post-dated
- There will be a $35.00 (Cdn) process fee for cheques that are returned by the bank as a result of non-sufficient funds
During your raffle
Step 5: Executing the RAFFLE
The AGCO has developed a checklist for running a successful electronic raffle as well as the video posted to the top of this page.
The licensee is required to notify the Registrar of any issues encountered during the raffle, in accordance with the Electronic Raffle Notification Matrix.
AGCO Inspectors require access to verify your raffle and review your licence requirements, including:
- Ensuring that your electronic raffle licence is available to the public
- Raffle operators are knowledgeable of the Terms and Conditions (Step 2)
- Electronic raffle system (solution) has been approved by the AGCO
- Your AGCO-approved Rules of Play are made available to all ticket purchasers
- Ticket sales open and close according to the lottery licence
- Any advertising and marketing material meets all AGCO requirements
- Draw results are confirmed
- You are not selling to minors under 18 years of age
- Raffle personnel are knowledgeable of how to direct customers to problem gambling services in Ontario at ConnexOntario
After your raffle
Step 6: Raffle Wrap-up
Once the raffle has completed, the licensee is required to submit the following reports back to the AGCO.
Provide the licensing authority with a financial report outlining the results of the raffle on the prescribed form:
- For fixed prize draws, please refer to the Lottery Report form
- For electronic 50/50 raffles, please refer to the Electronic 50/50 Raffle Report form
The following documents must accompany the financial report:
- Copies of all deposit slips related to the event
- A list of winners
- Report of any compliance issues using the post event compliance report
- The financial report must be filled within 30-days of the date of the last draw. The licensing authority may request additional documents including receipts for expenses incurred.
- The licensee must indicate any prizes which have been donated on the financial report. Do not deduct the value of the donated prizes from the gross receipts.
- Where requested, the licensee must provide an audited financial statement to the licensing authority within 120 days of the request, or such other time limit as may be imposed by the licensing authority.
- Report the use of net proceeds to the AGCO.
- Ensure all proceeds go into the lottery trust account.