10.10.1 (A) Out-of-pocket expenses

The licensee may reimburse bona fide members for “out-of-pocket expenses” that are related to the charitable gaming event. These bona fide member expenses may include items such as meals,

transportation and babysitting expenses. Bona fide members may be reimbursed up to $20 per event, with receipts. Reimbursement of out-of-pocket expenses for volunteers is not permitted.

10.10.1 (B) Municipal fees

The licensing authority may charge fees not to exceed the amounts prescribed by the Registrar.

The fee, collected by the licensing authority, is submitted by the HCA Administrator on behalf of each licensee as part of its application package.

The HCA Administrator may pay the fee either by one cheque or individual cheques from HCA members.

10.10.1(C) Registrar’s licence fees

The Registrar’s fee has been prescribed as a percentage of the gross wager (actual monies wagered) on bingo and break open ticket events.

The Registrar collects licence fees on a monthly basis in arrears.

The fee is reported on and submitted with the Bingo Hall Charity Association Report.

10.10.1(D) Marketing fund

An amount of eight (8) to twelve per cent of all Bingo Win (gross bingo wagering minus prizes) must be set aside for a marketing fund within the hall (see 10.6.1. Revenue splits”, Figure B).

The purpose of the fund is to support the establishment of a marketing plan and the marketing activities it calls for. There must be joint decision making between the licensees and Operator to determine how best to spend this revenue.

The revenues for the marketing fund must be deposited into a designated marketing fund trust account.

Licensees must ensure that the HCA follows the terms and conditions prescribed by the Registrar for the administration of the marketing fund.

10.10.1 (E) Personal bingo verifiers (PBVs)

A personal bingo verifier (PBV) is a hand-held device that individual bingo players may use to track and verify numbers as they are called by the bingo caller during the bingo game. Under no circumstances does a PBV replace the conventional method of playing bingo with bingo paper and dabbers; rather, it is meant to assist players in keeping track of numbers that have been called.

No prize is paid to a player unless that person has dabbed, at minimum, the winning combination of numbers or symbols required to win on bingo paper prior to calling “bingo”.

  • bingo must be played using bingo paper;
  • while PBVs may be used by players to keep track of numbers called, players must dab their paper contemporaneously with the numbers being called (licensees should allow a moment for players to ensure that all numbers have been dabbed);
  • prizes must not be paid unless the winning combination of numbers or symbols has been dabbed on the bingo paper;
  • all bingos must be verified on paper and not through the use of a PBV; and
  • lease, rent or purchase of equipment (PBVs) must be from suppliers that are registered under the Gaming Control Act, 1992.

See the Charitable Gaming Events Conducted and Managed in Pooling Bingo Halls Terms and Conditions.

PBVs are considered an operational expense and therefore paid for by the Operator of the bingo hall.


The cost of printing programs and posting rules of play at bingo halls is not a marketing expense and must not be claimed within the maximum eight (8) to twelve per cent allowed for advertising and promotions. Programs and Rules of Play are not considered a form of advertising. It is an expense of the Operator.

Please also refer to the Pooling Bingo Halls: Advertising and Marketing Guidelines.

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